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Is it possible to do your bookkeeping using spreadsheets?

For a small business owner, using a simple spreadsheet can be a quick easy and economic solution to doing your bookkeeping.

Often we come across business owners in Perth that track their bookkeeping suing simple spreadsheets, and then they’ll contact us once a month or each quarter to come in and tidy up the bookkeeping that’s been done on a spreadsheet.

There can be a few problems using a spreadsheet when it comes to bookkeeping. The beauty about using spreadsheets is that you can create little formulas in the cells to give you the answers that you are needing.

Many small business owners do not know or understand the full potential of using spreadsheets to do their bookkeeping.
Unless you’ve set your spreadsheets up correctly, there may not be any checks in place to identify where errors may be occurring.

This can be an advantage when using accounting software packages such as Quickbooks or MYOB where the reporting process has already been set up. At the push of a button you can run a number of reports that will quickly highlight where any errors may be in your data entry.

There’s so many examples of what can go wrong with using spreadsheets to do the bookkeeping for your Perth business, and in so many instances the errors are not discovered until it’s too late and the damage has been done

Contact us today for a bookkeeping health check-up

Some people think that bookkeeping is just for business. At a BBQ in Warwick recently, a friend was explaining how he was struccling to pay his household bills following a situation that had changed in his employment.

“Who does the bookkeeping?” we asked. At which there was a blank stare, and he then said:
“Oh, we don’t have a bookkeeper!” with a strange smirk on his face.

It’s not about having a bookkeeper to do your bookkeeping at home, but it’s about making sure that you or your spouse takes so time each week to document your bills, spending and bank balances.

It’s amazing how money can just disappear without having any trace, and then when it’s time for the family holiday there’s no money in the kitty.

According to the media, Australian’s are now saving more than for quite a number of years. The retail sector has seen a slowdown, as confidence in the community is at a low point.

Spending an hour each week doing the bookeeping for the household can reduce paying unnecesary late fees and charges, ensure there’s money put away from Christmas and Birthday gifts, holidays, special treats, clothes and all sorts.

You don’t need to use MYOB or Quickbooks, there are some free acounting software packages available, as well as some spreadsheets.

If you’d like a free spreadsheet to use for your household bookkeeping, then contact us HERE

The amazing thing is that we come across some Perth Bookkeepers that do not even have a bookkeeping system in place for their own bookkeeping business!

If you think that bookkeeping is just for business, then think again

It’s all very well trying to do your own bookkeeping, as long as you realise that incorrect bookeeping can destroy your business.

Whether you’re located in Bayswater, Balcatta, Joondalup or Wanneroo, there’s business owners that believe you can save money by doing your own bookkeeping, or having inexperienced staff doing it for you, without understanding the damage can have on your Perth business

Most weeks we’re confronted by a set of books that have been incorrectly completed. There’s some absolute crackers of mistakes that can have devastating effects on cashflow.

What about the e-e-e-ezy electrical retailer (recently swallowed up by Hardly Normal), that collapsed after the bookkeeper helped herself to around $20million !! It seems extraordinary to think that a company wouldn’t notice that sort of money missing.

What were the financial controllers and accountants doing not to miss that kind of money?

On a smaller scale, bad bookkeeping can be like dining at a one of Perth’s finest restaurants, having a wonderful meal and waking up the next day with food poisoning. It’s not until the damage is done, that you discover the food poisoning.

So many times we come across businesses that have been doing their own bookwork, or saving money by using “cheap” or inexperienced bookkeepers that may be family friends or relatives wanting to “do the right thing”. It’s not until we check their bookkeeping that we find some horrendous (but quite simple) errors that have occurred that can totally affect the cash flow of a small busines

When’s the last time you’ve had health check in the bookkeeping of your business? Contact us NOW for details

Finding a replacement bookkeeper can be quite a challenging and stressful experience particularly if you’ve just discovered that the previous bookkeeper has not being doing the bookwork correctly.

We’ve noticed the number of bookkeepers that just quit the industry to start a family, or just “get bored and run out of steam”.

In some very rare instances bookkeepers have been caught helping themselves to more than they were entitled, which can give the industry a bad reputation.

Don’t be fooled, or lulled into a false sense of security because the bookkeper is a member of this or that organisation, or has the relevant certificates and memberships.

Just as having accounting software loaded onto your computer does not suddenly turn you into a bookkeeper, then neither does have the appropraite “pieces of paper” turn you into a bookkeeper.

When finding a replacement bookkeper for your business, asking how much freelance bookkeeping experience, and how many hours a week using the accounting software will give you more of an indication of whether the replacement bookkeper is safe to be let loose to do the bookkeeping for your Perth business.

You might speak to your accountant and ask him or her how to find a good bookkeeper in Perth. They may suggest a bookkeeper that they have had experience with.

Good bookkeepers in Perth tend to be in short supply, and are often very busy with existing clients and can be booked for weeks in advance.

Bookkeeping is an important part of your small business, and having a bad bookkeeper for your Perth business can create many problems . It is important to have someone in charge of your bookkeeping who not only has the training, but also the experience to get the work done efficiently and accurately.

It can be a challenge to find the right bookkeeper, so here’s a few tips to look for:

Why Hire a Perth Bookkeeper?
Bookkeepers are not the same as accountants, though you may find your accountant will offer to do your bookkeeping. When they do that, you’ll find that your accountant is hiring and / or outsourcing a Perth bookkeeper, and making a nice profit for this additional service.

The accountant is there to provide financial advice and recommendations, to help you with any issues relating to taxation. The accountant will be working from the bookkeeper’s figures. The bookkeeper records income and expenses, reconciles the bank accounts, and administers payroll.

Your Perth bookkeeper can be hired in a full-time, part-time or contract position depending on your needs. Prior to hiring your bookkeeper, you need to ascertain the level of qualification and experience that your bookkeeper has. Contact Us for more information

Bookkeeping – Training and Education
In Australia, bookkeepers need to have a Certificate IV in Finance / bookkeeping and be registered BAS agents to lodge your BAS
Many experienced bookkeepers have only recently gained a Cert IV and are far more valuable than a freshly qualified bookkeeper straight out of TAFE or university

Bookkeeping – Experience
Nothing beats the School of Hard Knocks qualifications. Hiring a bookkeeper that has a couple of certificates and no experience can lead to disaster. Many bookkeepers start out by working in the accounts department of a large company, and move on to work in a more senior role in smaller companies, before embarking as a freelance, or contract bookkeeper.

Ask your potential bookkeeper for references from any accountants that they have worked for / with. You’ll find that bookkeepers will deal with a number of accountants, as each client tends to have their own accountant. Contact Us for more information

Good Perth Bookkeepers are a rare Breed
To be able to deal with number crunching all day, and find it interesting, takes a certain kind of personality. Attention to detail is a key factor with good bookkeepers. If they are disorganised or vague at the interview, then they may not be the person you are looking for.

Computer Literacy
With the advent of computerised accounting software packages, it is essential for a bookkeeper to be computer literate. The days of writing in ledgers and double entry bookkeeping are long gone. Having said that, you should ask your bookkeeper if they could perform the task without computer software. If they cannot, then you need to find another bookkeeper.

The old adage “Garbage In – Garbage Out” is certainly applicable to bookkeeping. If your bookkeeper does not have an understanding of basic bookkeeping principals and has to rely on the computer software, it’s a recipe for disaster

How Much Do You Pay A Bookkeeper in Perth?
How much you pay your bookkeeper is upto you. How much do you value your business? Do you see Bookkeeping as an expense or an investment in your business? The importance of keeping accurate financial records can not be stressed enough, and is often the reason that many businesses fail.

If you want to make a short-term saving by employing a cheap bookkeeper, then, chances are that your bookkeeper is not the best. Many times a cheap bookkeeper has cost a small business financially through lack of experience or poor record keeping. The fees that the bookkeeper charges will be an indication of their level of confidence and experience. You can expect to pay a bookkeeper anywhere between $20 – $70+ per hour. Contact Us for more information.

We solve Bookkeeping Problems -

• Are You Frustrated And Swamped By Piles Of Paperwork?
• Finally!! A Solution To Your Bookkeeping Problems
• Maybe you use MYOB or Quickbooks, or maybe you don’t even have any accounting software.

Either way, our experienced, professional and qualified bookkeepers can get your bookkeeping upto date in no time, saving you both time and money.

Contact our Perth Bookkeeping Team to help you streamline your bookkeeping:

• You’ll have a bookkeeping system that’s all upto date and running smoothly,
• You’ll have all the necessary documentation prepared for your accountants.
• You’ll benefit by saving both TIME = MONEY

Contact our Perth Bookkeeping Team, we service all Perth northen suburbs such as Stirling, Balcatta, Gwelup, Osborne Park, and Warwick

We were going to run a listing in Pamscom.Net to see how effective it’s going to be for promoting our Perth Bookkeepers servicing the northern suburbs of Perth. The only problem is that their website doesn’t recognise our website and won’t let us add the listing – what a waste of time!!

If you’re struggling with your MYOB, call our professional boookkeepers, experts in troubleshooting in Perth’s northern suburbs

When you get a toothache and need a filling, do you fix it yourself, or call a professional?

When you need a replacement windscreen for your car do you call a professional or try to fix the problem yourself?

MYOB troubleshooting requires skill, experience and knowledge. What could take you hours to work out through trial and error could take one of our Perth bookkeepers minutes to resolve – so do you really think that you will save time and money bu trying to fix the problem yourself?

We can find problems and errors in your bookkeeping, we can fix problems with your MYOB accounting software, and we can get you out of trouble with your bookkeeping

Contact us today for MYOB troubleshooting in the northen suburbs of Perth, WA

March Quarter Q3 BAS is due by 28 April 2011 for businesses in and around Stirling to Warwick, or Gwelup to Balga, Inner Northern Suburbs, Perth, Australia

It seems we’ve only just completed the December Quarter Business Activity Statements (BAS returns)

Now, as the month of March comes to and end we find that people begin to panic about having any available funds to be able to pay their March Quarter Q3 BAS due 28 April 2011

This year Easter falls on the weekend just before ANZAC Day, so we’ll be pushing to get our clients BAS in order before the Easter School holidays.

Whether you use Quickbooks or MYOB, contact us today

As professional bookkeepers in Perth, we often called to the rescue to combat piles of paperwork

Are you fed up of the constant battle with your paper work, and chasing time to do get your bookkeeping upto date ?

For your business’ sake and your sanity Contact Us NOW!

There’s many business owners just like you that do not have enough hours in the day or week and are already too busy working in the business, with no time left to work ON the business.

That’s why savvy business operators outsource their bookkeeping to our team of professional bookkeepers who love doing the bookwork, and can get your paperwork upto date in a shorter time.

Have you considered the true cost to your business?

There’s the time cost – do you have the right person to do the bookkeeping

There’s the cost of inaccuracies due to lack of experience / incorrect date entry

There’s the emotional / health cost brought on by stress of getting behind in your reporting

Focus on What You Do Best – Let Us do the Rest

Does this sound like you?

Up late the night before the BAS
is due?

You know that doing the Bookkeeping
is not the best use of your time

Just like so many business owners you HATE Bookkeeping

You’re not getting the right reports to make financial decisions to grow your business

You’ve been meaning to get on top of your paperwork, but it just hasn’t happened

You’ve been “burying your head in the sand” for too long , and now is the time to get your bookkeeping in order

The Australian Taxation Office (ATO) is chasing you for Business Activity Statements (B.A.S.) / End of Year Reports

For your business’ sake and your sanity Contact Us NOW!

Contact Us and let us show you how our professional bookkeepers providing bookkeeping services in and around Stirling to Warwick, Gwelup to Balga, Inner Northern Suburbs will get your bookkeeping under control.

Business Activity Statements (BAS), for business owners reporting quarterly, are due on 28 July 2010. Contact us RIGHT NOW for help


For many small business owners and especially for their bookkeepers, July is always a busy time of year in Australia.


With end of financial year reporting, together with reporting of the 01 April to 30 June quarter, businesses that are behind in their paperwork can struggle under extra pressure that they really do not need


Cash flow has certainly tightened up in the economy. As bookkeepers, we’ve seen that invoice payments are being dragged out longer and longer, as suppliers wait to be paid by customers, and service providers wait to be paid by their clients

Focus on what you do best, and we’ll do the rest

The phone’s been ringing as desperate business owners in a panic wanting help with their MYOB and Quickbooks files. In most cases, they can simply email us the files and we’ll have a look at their reporting and can generally work out where the problems are within a short time


One lady contacted us after spending two days trying to reconcile her Quickbooks bank accounts. We had a look at her file and solved the problem in 35 minutes.


Look at the time and stress she would have saved if she had contacted our bookkeeping service when she first noticed that there was a problem


As a small business owner we encourage you to focus on what you do best, and we’ll do the rest